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Sending Email to Groups and Members...
Aliquant's opt-in email component allows you to send bulk emails
through the Aliquant email component to all registered site members and
all email groups. From the administration section choose Opt-in Email
Management / Build Email Send List. The resulting page lets you
choose which email groups and membership levels you send the email to.
The three options at the top lets you choose how you will view the
results of the email list the wizard creates.
The wizard looks through all of the selected groups and membership
levels for their associated email addresses and names. It then compares
the lists to insure that if a user is a member and belongs to an email
group that they only receive one email.
- Return a total email count only... Returns only the number of
email addresses that are on the email send list.
- Return a readable email address list returns a count AND a list of
the names and email address on the list.
- Return a comma delimited email list... returns a count AND a comma
delimited list of names and email address that can be copied and
saved as a comma delimited file (.csv).
Choose the email groups and membership levels this email is going to.
You can choose any combination that fits your needs. Choose the Build
List Now button to create the list.
Sending an Email...
Now that you have a list of email addresses to send the email to
choose Opt-in Email Management / Create & Send Email from the
administration section.
Send a test Email: Check this box to send a test email to
the email address in the Email From text box. You should
always send a test email prior to sending a live email.
Email From: When you send a test email this is the email address
the test will go to. When you do a live email enter the email address
you want to use as the return email address for the email.
Hello Text: The text in this field will be added to the top of
the email after the contact name. For example, if you enter , don't
miss our November specials! the first line in your email will be
Customer Name, don't miss our November specials!
If no text is entered the name will not be added to the email. If you
want the name to be in the email with no message place a single space
in the Hello Text textbox.
Subject: This will be sent as the subject of the email. You
should always identify the sender in the subject line... for example January
Newsletter from Mysite.com.
Body: This is the body of the email.
Check to send as HTML: If you wish to send an HTML email
you will need to design the HTML and paste the source into the Body
field and check this box. Be sure to test the email. Many errors
can occur when sending HTML and your customer may receive nothing but
the HTML code.
Opt-Out Message: This is an opt-in email system. It is designed to
allow receivers of your email to change their email preferences or
opt-out of future emails.
The text you enter in the following text box will be appended to the
end of each email along with a link that lets the user opt-out of any
future bulk mailings.
Send Email Now: Click this button when you are ready to send a
test email.
After sending a test email, open the email and make sure everything
is correct. If it is, click your browser's back button to return to this
page. Make the appropriate changes and click the Send Email Now
button again.
Please NOTE: The speed at which the program can send emails
can vary greatly depending upon how busy the server is. Please be
patient and wait for the program to complete. If an error is displayed
click your browser's back button and choose the Send Email Now
button again. Depending upon how many emails are being sent and the
traffic on the server you may have to do this several times.
DO NOT GO THROUGH THE BUILD EMAIL SEND LIST PROCESS AGAIN. The
program will not send multiple copies of the email to any user on the
send list. If you re-build the send list the program will start sending
to everyone again.
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